How to ensure document consistency by using styles in Microsoft Word

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What are Styles?
Styles are combinations of formatting attributes that can be applied to text within a document. They are mostly used for formatting headings. Below are a few ways that using styles can help make document formatting easier and more efficient. *

*For more detailed instructions on how to create and use styles, use this link to get your quick reference guide for how to create styles in Microsoft Word. http://bit.ly/BeezixJunBlog

Efficient Formatting
When drafting a document, you can apply a style to existing “normal” text headings or use the style to create additional headings. This way, you don’t have to format each heading individually.

Easier formatting changes for existing headings
If you want to change how a particular heading is formatted, you only need to update the format of the style, and all text in your document that is currently set to that style will be modified at once.

Efficiently generate a table of contents.
Headings that are formatted with particular styles can be used to create a table of contents. This method generates hyperlinks to different sections within the document, through the table of contents.

Protect your document from becoming “corrupt”
In Word, each individual command adds code to the background of the document. The more code applied to the document, the more it increases the complexity of its properties, and the possibility of the document becoming corrupt. This is especially true for large documents. Using styles to format your headings reduces the amount of code in the document, and the possibility of the document having functional issues.

*For more detailed instructions on how to create and use styles, use this link to get a quick reference guide for how to create styles in Microsoft Word. http://bit.ly/BeezixJunBlog

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