Have you ever hit send, then wanted to hit something – wishing you had a chance for that sober second thought?
For me, I find I often reply to the technical details of an email and forget to reply to the niceties (how was your weekend? Often doesn’t get a response!).
Outlook is often configured to send immediately, and it doesn’t have to be.
To help me combat this issue, I now have my email set to send only every 5 minutes which allows ample time to jump in my outbox and add some humanity to the message.
Changing your Send-Immediately settings:
- Choose FILE, OPTIONS.
- [Click] ADVANCED.
- Uncheck SEND IMMEDIATELY WHEN CONNECTED.
- Now to set a schedule, [Click] SEND/RECEIVE.
Setting a schedule:
- If needed, open the SEND/RECEIVE GROUPS dialog by choosing SEND / RECEIVE, then DEFINE SEND/RECEIVE GROUPS.
- Check the SCHEDULE AN AUTOMATIC SEND/RECEIVE EVERY option and set the number of minutes
- Optional, to stop emails from sitting in your outbox after you close Outlook for the night, check PERFORM AN AUTOMATIC SEND/RECEIVE WHEN EXITING.
- Now, let’s make sure all your accounts are included in the sending & receiving.
- [Click] your GROUP NAME (most will only have one group), then [Click] EDIT.
- Go through each of your accounts and check INCLUDE THE SELECTED ACCOUNT IN THIS GROUP.
- [Click] OK.
- [Click] CLOSE.
Sending sooner than your schedule:
Don’t want to wait? No problem, just press F9 or choose SEND / RECEIVE, then