Remember the days of typewriters when there was basically only one style option for personal documents? Since then, word processing software has given us innumerable style and formatting options.
But Word 2010 takes this to a whole new level by applying labels to text sections based on their function within the document. For instance, a block of text could be identified as the title, and another just as normal text.
In this post, we’ll provide a few simple ways to apply document-wide style changes to your Word document.
1. Apply Styles
Word comes with a variety of font styles for typical types of text that could be in any given document. Word gives these text styles names such as “Normal”, “Heading 1″, “Title”, “Quote” and “Intense Quote”. You can assign any text area one of these styles, or you can select the style and you can assign it a style in advance.
To apply styles:
- If you want to change the style of a section of text, Select the text. Or, if you want to start typing in the style, place your text insertion point (the blinking vertical bar that shows where text you type will be inserted) where you intend the styled text to be.
- Select your desired STYLE from the STYLE grouping.
2. Change the Styles
Don’t worry if Word 2010′s default style isn’t exactly what you’re looking for; you can change this to some of Word’s other included styles.
Select CHANGE STYLES , STYLE SET, then Choose a style such as “Fancy”, “Modern”, or “Manuscript”. As your cursor hovers over styles, you will see a preview of how your document will look after the style is selected.
Once you select the style you want, the style will be applied to the whole document.
3. Change the Color Scheme
Nothing adds interest to a document like a unique colour scheme. To change the document-wide colours scheme:
- Click CHANGE STYLES .
- Choose COLORS, then select a color scheme from the default list of color combinations (shown on the left). Each one will show which colors are included in the palette next to the name: .
If you want a new color scheme instead of one from the the default list, you can create by selecting CREATE NEW THEME COLORS, where you can change the color of elements such as accents, backgrounds, and hyperlinks. Once you’re satisfied with your theme colors, enter a name for your palette, and SAVE.
4. Change the Fonts
- Click CHANGE STYLES .
- Choose FONTS, then select a font combination from the default list of fonts.
You can also create your own font pairings. To create a new font combination:
- Click CHANGE STYLES.
- Choose FONTS, then CUSTOM FONTS.
- In the CREATE NEW THEME FONTS window, use the pulldown menu to choose a heading font and a body font.
- Enter a name for the font, and Click SAVE.
TIP: If you’re interested in finding pleasing font combinations, take a look at Douglas Bonneville’s great introduction to combining typefaces.
Generally, the styles included in Word 2010 provide a great starting point for creating attractive text documents, and they make it incredibly easy to change the entire look of your Word file.